行政 Secretary/Budget Assistant

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行政 Secretary/Budget Assistant

预计开始日期: As soon as a suitable candidate is found.

发布日期:2022年9月20日

申请截止日期: 打开直到填满.

职务名称: ADMINISTRATIVE SECRETARY/BUGET ASSISTANT
(学生支援服务)

报告: DIRECTOR, STUDENT SUPPORT SERVICES

聘期:12个月

Salary: $32,000

FLSA Classification : Exempt, Grant Funded Position

A 12-month full-time position (40 hours) Monday-Friday working directly with 佩因大学 TRIO-SSS professional staff to provide administrative and technical support for the 佩因大学 TRIO-SSS program. The 行政 Secretary/Budget Assistant is to provide administrative, 文书, and budgetary assistance to the Project Director and 工作人员. She/He is to serve as office manager and oversee all its operations. She/He is to always maintain professional ethics. Must have excellent customer service skills. Her/His primary responsibilities are as follows:

Essential Duties and Responsibilities:

To maintain statistical data on visitors and telephone calls;

To assist in the preparation of reports;

To prepare on-line requisitions for goods and/or services;

To present and maintain professional attitude and working relationship with students, 教职员工;

To present and maintain a professional attitude and working relationship in meeting and greeting visitors, 学生及教职员;

To provide prompt and efficient service to director, faculty, staff and students;

To maintain and develop professional affiliation with a local, state and/or national business and/or secretarial association;

To provide 文书 services that are not only accurate, but neat and well done;

To assist in planning schedules of student workers as needed;

To make assignments and supervise students workers;

To provide only general information such as fact sheets, 或其他指定的文献, to visitors seeking information about the Project or students;

归档:每天归档;

To establish a system for receiving visitors;

保持办公室整洁有序;

To assume all general office and typing responsibilities;

To prepare all orders for office supplies, educational materials and other goods;

To make sure the staff member referring typing proofs everything he or she refers;

To re-organize all general office files (with Director's assistance);

To log copies of all materials typed daily (to be used as reference for follow year);

To keep an accurate record of paid and unpaid bills;

To keep a file for staff offices inventory records which should be accessible for update as 员工需要;

To set up guidelines for and oversee the use of all office equipment;

To maintain an updated, and detailed budget ledger (back up paper file) for the following categories: tutors, mentors/coaches, student travel, staff travel, grant aid, cultural activities, 邮资及耗材;

To obtain flight information (times, costs, etc.) for staff traveling for TRIO related activities;

To complete Request for Authorization of Travel 形式 for staff prior to travel;

To prepare 佩因大学 Leave Request Form for official college business for staff;

To complete Expense Report 形式 (receipts attached) for staff after TRIO related travel and submit to the Office of 行政 and 财政事务;

To record, copy, and file checks received from the Office of 行政 and 财政事务;

To complete monthly Time and Effort reports for staff and submit to the Office of Academic 事务;

To provide a monthly report of all expenditures for the Program, and the balances in each 预算类别.

To keep Director informed on tasks completed or in completed at the beginning and end of the day; and

To adhere to all General Policies for TRIO 工作人员 Personnel as outlined for the current year.

资格:
An associate degree in appropriate field required with a minimum of two years' experience in an educational office setting. Candidate must have sufficient computer skills working with business software and 网works for internal and external reporting.

评价:
Annual performance of this job will be evaluated in accordance with the Professional Development Plan (PDP) and/or the College's evaluation instrument for staff. Periodic performance measures will be used to ascertain whether goals are achieved.

生理需求
(The sum of all requirements should be equal to 100%).

Lifting: 5% Standing: 80% Sitting: 10% Walking: %5

应用

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